Venue Coordinator vs. Month/Day-Of Coordinator: What’s the Difference?

If you're in the middle of wedding planning, you've probably heard the terms venue coordinator and month/day-of coordinator. While they might sound similar, these two roles are quite different — and it's important to understand what each person is responsible for on your big day.

Who They Work For

Let’s start with the biggest distinction:

• The Venue Coordinator works for the venue.
  Their priority is to oversee the venue's operations and staff. They ensure the space is set up according to the venue’s standards, manage their team (like catering staff if it’s in-house), and make sure the venue runs smoothly.
• The Month/Day-Of Coordinator works for you — the couple.
  Their focus is solely on your wedding experience. They manage your vendor team, execute your personal timeline, problem-solve behind the scenes, and advocate for your vision throughout the day.

What a Venue Coordinator Handles

A venue coordinator is a great asset when it comes to anything venue-related. Their responsibilities typically include:

• Overseeing the venue staff and setup based on your contracted details
• Managing food and beverage service if the venue provides it
• Ensuring venue policies are followed
• Acting as a liaison between you and the venue on logistical items like floor plans and rental drop-offs

But it’s important to note — their responsibilities stop where the venue’s contract ends.

What a Month/Day-Of Coordinator Handles

A month/day-of coordinator steps in about 4-6 weeks before your wedding to tie up loose ends, finalize your timeline, and confirm all of your vendor details. On wedding day, their responsibilities typically include:

• Creating and managing your comprehensive wedding day timeline
• Running your rehearsal
• Overseeing all vendor arrivals, setups, and tear-downs
• Coordinating the ceremony processional and reception formalities
• Troubleshooting any issues that come up (without you ever knowing!)
• Making sure your personal vision is executed exactly how you imagined

In short — they’re your personal advocate on wedding day, ensuring every moving part comes together seamlessly, from your first look to your grand exit.

Why You Need Both

Some couples assume if their venue includes a coordinator, they don’t need to hire an additional one. But these two roles are designed to work alongside each other, not replace one another. While your venue coordinator focuses on the building and its staff, your month/day-of coordinator focuses on your priorities, your vendors, and your experience. Having both ensures no detail gets overlooked and you can be fully present for one of the most important days of your life.



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